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Workshop Process

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THE BOSS

Joined: 01-Jan-2006
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    Posted: 01-Mar-2011 at 07:14
 
If you want to track the progress of parts moving from Job Card to supplier order and then make sure they are booked in and invoiced out here are the steps.
 
 
1.       Start a Job Card for the equipment or Vehicle

a.       All that’s needed is to start the Job Card with one descriptive line and process it. This provides a Job card number as a reference for supplier orders to be attached to.

2.       Inspect the job and enter parts required onto the Job Card

a.       Now have a mechanic make a list of parts required for the job and add them to the job card and update it.

3.       Generate Supplier orders from Packing Slip / Job Cards

a.       This routine will generate & print orders for each supplier whose parts appear on the Job Card, It will not take into account In Stock Quantity so best to review, edit and reprint them before faxing to the supplier if required.

4.       When Receiving the parts Identify the Job Card they belong to

a.       During the Goods In process you can see which Job Card the parts belong to.

5.       Run report Job Cards on Supplier Order from Supplier Reports

a.       This report will list all parts ordered for this job card that have not been received. This indicates if parts have been missed off the job or if parts have in fact been physically put on the job but not booked in. The risk being that will not be booked out either.

6.       Invoice Job Card

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