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Supplier Order Screen Tips

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    Posted: 25-Dec-2006 at 14:37

1.      Tick imported where supplier is from overseas and the currency will be different. Check setup in options and supplier control

2.      Tick in Kit Manufacture where this is your internal kit manufacturer. Check setup in options and supplier control

3.      Update current cost where you want this to happen during the order process. This will flow on to change any Cost Plus contract customer pricing where this is the base for it.

4.      Select Deliver to box where delivery address is for a customer on your data base

5.      Ship Date is the expected delivery date. The Order date will be today? date

6.      Type parts manually or F4 for generating the order automatically. Supplier must be loaded first but can be changed after order generated.

7.      Suppliers Part number and Price comes from the F7 area in the Product Control. If Use Current cost as Base is ticked it comes from CurrCost on product Control

8.      Under Parts Grid MIN = Min Level, MAX = Max Level C/O = Customer Orders S/O = Supplier Orders  B/O = Supplier Backorders Stk = Available Lcn = Location

9.      F6 to turn on sales Graph for parts line your focus is on

10.  Import file from supplier or Peach Customer order email

11.  F5 looks up supplier orders for retrieving, enter supplier first

12.  After F10 Number of copies and printers can be changed

13.  To copy parts from One transaction to another right click on parts grid press send. In new transaction load customer or supplier and right click on parts grid receive.

14.  If Supplier Order crashes at F10 stage then Re Load supplier at same workstation and press Store/Recall Key. Parts will be retrieved from previous save.

15.  Search for Key word at start of description enter Plus sign and then word.               E.g.      +starter

16.  Search for a key word somewhere in description enter a dot then Key Word.          E.g.      .starter

17.  To delete a line Hold Shift and press Delete while on the line

18.  F3 moves cursor to Supplier Code Section > F3 Show list of Suppliers and further search functions   

19.  F11 toggles further details on/off when on parts line. View Pricing, Groupings, Min/Max, Previous Purchases, Alternative Parts, Consignment stock.

20.  F4 Screen Select Section  Replace Sales can be used with Date or Invoice number Range, Order parts from sales history for that Part/Supplier

21.  All Products loads all products for that supplier so you can go down the list and delete unnecessary items or fill in Qty?

22.  Below Customer Order orders products based on an item shortage calculated after taking customer and supplier orders into consideration

23.  W/Shop Job Cards for products on a Job Card that have not been ordered yet. Once ordered items are tagged as ordered. Check Setup Options to include some of these in Min Max standard order process

24.  Consolidate orders accumulates multiple lines of one part to one line. Loses information of origin of that parts reason for being on order

25.  Adjust for existing stock takes into account available. If available is negative this is also considered so beware of incorrect stock status.

26.  Can filter order by Group, Sub Group, Category, Location Range, and exclusions for ZZ or Category for filtering out items not to be re-ordered.

27.  ZZ is normally used for Parts added but not to be re-ordered. This is the Default Group code of Parts added until changed

28.  Include Transfer Invoices for users using Consignment and they want usage of this feature included in the order.

29.  At F10 Screen Goods receipt Worksheet for expected deliveries to be given to store man for preparation

30.  Email order where you have Outlook Express or Microsoft Outlook and an email address in suppliers information

31.  Direct Fax can be selected where there is a valid fax printer installed on the computer

32.  Print Preview to see screen shot before printing

33.  Online order for file transfer to National Parts Online Ordering written free by Peach Business Software

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